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How to Guide

This How To series has been created to provide instructions and tips related to many topics you have questions about and are expected to know at the conclusion of the first year. Please review the information and reach out to the advising office at apsc@vt.edu if you have any questions.

How To:

As a freshman student, you are advised during your first semester through the central advising office by four faculty academic advisors. After the first semester, you will receive your faculty advisor who will work with you until graduation. Your assigned advisor may be found on Hokie Spa.

As an APSC student, you are required to meet with your advisor during course request each semester. You are also encouraged to meet with your advisor anytime you have academic concerns and need career advice. 

Any currently enrolled Virginia Tech student planning to transfer courses from a Virginia Community College should follow the below steps.

Step 1: Review the VCCS Guide to determine course equivalents

Step 2: Use the VCCS Course Search to see which VCCS sites teach the course equivalents

Step 3: Sign-up and complete the course(s) -- a grade of a "C" or better is required in any course to receive transfer credit

Step 4: Send your official transcript from the transfer institution to Virginia Tech

Once you have a final grade in the course, your official transcript should be sent to the following address or sent electronically (through parchment) if the school you attended offers that option. 

Office of the University Registrar
Student Services Building, Suite 250, Virginia Tech
800 Washington St, S.W.
Blacksburg, VA 24060-0134


 

Any currently enrolled Virginia Tech student planning to transfer courses from a non-Virginia Community College within the United States should follow the below steps. 

Step 1: Review the Transfer Equivalency Database (TED) to determine previous course equivalents

Courses may or may not be in the TED. If you don't find an equivalent in the TED, you can still proceed with Step 2, we may just need some additional details. 

Step 2: Request pre-approval for your intended transfer course(s) 

To ensure the course you intend to take will transfer to VT as you need it to, you will complete the Authorization to Transfer Credit form. If approved, this provides you with confirmation on how the course will transfer to Virginia Tech. You will complete the form even if the course you plan to take is listed in the TED.

Step 3: Sign-up and complete the course(s) -- a grade of a "C" or better is required in any course to receive transfer credit

If your Authorization to Transfer Credit is approved, you can proceed with signing-up for the courses at the transfer institution.

Step 4: Send your official transcript from the transfer institution to Virginia Tech:

Once you have a final grade in the course(s), your official transcript should be sent to the following address or sent electronically (through parchment) if the school you attended offers that option. 

Office of the University Registrar
Student Services Building, Suite 250, Virginia Tech
800 Washington St, S.W.
Blacksburg, VA 24060-0134

 

Any currently enrolled Virginia Tech student planning to transfer courses from an institution outside of the United States (US) should complete the Authorization to Take Courses Elsewhere-NonUS form.

 
  1. Courses will be transferred as equivalent Virginia Tech courses as determined by the appropriate department. If there is no equivalent Virginia Tech course, transfer credit may be awarded as a Free Elective.
  2. Courses in which a grade of a C or higher is earned are considered for transfer (Pass/Fail courses will not transfer). Only the credits will transfer, grades do not.
  3. Courses taken as Credit-by-Exam or as Advanced Standing at another institution do not transfer.
  4. Home study or correspondence courses do not transfer.
  5. A course passed at Virginia Tech takes priority over an equivalent transfer course, regardless of when the transfer course is taken or the grade earned. Courses that duplicate previously studied material will not transfer.
  6. Students may transfer up to one-half of the credits required for their degree program from any combination of 2-year schools.
  7. There is no limit to the number of credits transferred from a 4-year school, however a minimum of one-fourth of the credit for the respective degree must be earned at Virginia Tech.
  8. Of the last 45 semester hours before graduation, a maximum of 18 semester hours may be transfer hours.
  9. Courses taken elsewhere during periods of academic suspension will not transfer to Virginia Tech.

Once you have researched the major you are interested in changing to and have gotten information from an advisor in that major, you may change your major through Hokie Spa.

Once you have completed 78 credits, you are required to fill out a restricted electives contract with your advisor and submit it to the undergraduate office. At that time, you will schedule an appointment through the undergraduate office for a graduation analysis meeting. At that meeting, you will get a list of courses that you have to complete to fulfill degree requirements. After your graduation analysis meeting, you can go on Hokie Spa and apply for your degree.  

A dual degree means that a student completes an additional 30 credits over the minimum required for the first degree. The student will receive a separate diploma for each degree. A double major means that a student has completed the requirements for two degrees, but did not complete an additional 30 credits. He/she will receive a diploma for the primary major and a certificate for the second major.

Complete a “Request to Apply ‘W’ Grade Policy” form and have your advisor sign it. Bring the form to the advising office for processing prior to 5 p.m. on the last day of classes.

To withdraw or resign from all your classes you need to fill out a Student Withdrawal/Resignation Form, get the appropriate signatures, and submit it to the registrar.

Students with 3 or more final exams scheduled within 24 hours or exams with conflicting times may fill out a Request to Change Final Examination Time form